ADMINISTRATOR

Department: Administration

Supervisor: Board of Directors

QUALIFICATIONS

Education: Must fulfill Administrator’s licensure requirement for the State of Iowa. First Aid and CPR certification required.

Work

Experience: At least one year’s experience in a hospital, long-term care facility or assisted living facility is required. Experience in which administrative and supervisory ability has been demonstrated is preferred but not required.

GENERAL JOB SUMMARY

The Administrator must assume the responsibility for the overall operation of the facility including budgeting, staffing, administrative and regulatory compliance.

Provides supervision and administration of quality nursing care and directs the hiring and training of personnel in order to provide excellent resident care

Overall responsibility of maintaining control and directing all facility financial concerns, such as budget planning, accounting and establishing rates for health care services. Negotiates for maintenance, improvement of and additions to facility building(s), grounds and equipment.

Establishes and directs overall operation of the facility’s activities, both internal and external, and coordinates these activities to insure compliance with established national, state and local standard for health care facility operation.

Set the tone and atmosphere of the facility; establish personnel policies to maintain good employee relations and morale.

Establish written policies for the operation of the facility in providing a physical, social and psychological environment conducive to maintaining the highest level of independent function and well being for all residents of the facility.

DUTIES AND RESPONSIBILITIES

· Individual must have good verbal and written communication skills

· Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents.

· Ability to respond to common inquiries or complaints from customers, staff, regulatory agencies or members of the business community

· Ability to write speeches and articles for publications that conform to prescribed style and format

· Ability to effectively present information to public groups and/or Board of Directors

· Possess initiative, good judgment, and leadership ability to work well with the community, residents, families and staff

· Possess understanding and compassion for the elderly population

· Sound knowledge of personnel administration

· Advanced training in health facility administration through workshops and institutes

· Knowledge of nursing and medical practices and procedures, laws pertaining to health facility operation.

· Ability to keep abreast of changes in the health care field.

· Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.

· Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

· Ability to make independent decisions

· Knowledge of local economic conditions and ability to adjust cost of operation

· Supervise and evaluate the work of all subordinate staff; effectively execute personnel actions related to selection, disciplinary procedures, performance, leaves of absence, grievances, work schedules and assignment and administers personnel policies and procedures.

· Direct, promote and evaluate all department’s standards, philosophy, goals, objectives and policies to assure optimum level of wellness for residents; assures compliance with regulatory agencies

· Create and maintain a working climate conducive to recruitment of qualified staff, job satisfaction and employee retention; establishes plan for career growth and development of all department personnel

· Establish and maintain an organizational structure and professional model of practice that maintains effective communication, assures resident access to services, adheres to practice standards and clearly defines responsibility and accountability

· Promote continuous quality improvement and professional empowerment.

· Provide a leadership role for inter-and intra-departmental planning to achieve facility integration of quality improvement

· Oversea and manage all department budgets

· Responsible for facility payroll records and other accounting/financial matters or appropriate delegation

· Responsible for maintaining/reviewing all cost reports for income versus expenditures and balances remaining according to all applicable rules/regulations of state and federal laws

· Encourage and promote relationships with outside resources/organizations to meet resident and community needs

· Participate in continuing education to maintain credentials and increase expertise and knowledge in professional healthcare administration

· Responsible for the selection and direction of personnel to provide services to and for the residents of the facility

· Responsible for maintaining a staffing pattern in all departments to meet the needs of the residents and the facility

· Responsible for communicating with family members regarding the condition and progress of the resident, including in-person and telephone discussions where appropriate

· Responsible for overseeing authorizations of overtime, disciplining and terminating of employees

· Responsible for employment evaluations, disciplines and terminations of all department heads

· Provide counseling and assistance when necessary on employee performance improvement issues

· Responsible to regularly organize, plan and lead department head meetings

· Responsible for the development, revising, distributing and enforcing of all facility policies.

· Responsible for meeting all submission timelines of reports/records/documentations as required by internal policies, state and federal rules, regulations and laws for health care facilities

· Responsible for strategic and long-term planning for facility maintenance and growth

· Establish, revise and explain policies pertaining to total resident care, personnel, medical staff, financial status, public relations, maintenance of building and grounds, under broad directives from Board of Directors

· Review compliance of institution with national, state and local standards and laws

· Select competent personnel to supervise activities of major departments

· Conduct in-service and supervisory training meetings

· Assist personnel in establishing home-like atmosphere for residents

· Maintain liaison with community hospitals and other health facilities in the community and coordinate with their services through working and transfer agreements

· Represent institution in dealings with outside agencies, including governmental and third party payers, or delegates appropriate facility representatives

· Review physical condition of health center

· Direct repairs and new construction programs, within the financial capabilities of institution.

· Authorize purchases of major equipment and supplies

· Responsible for providing full and accurate reports and information to the Board of Director or other governing entity

PHYSICAL ACTIVITY REQUIREMENTS

Lifting Requirements. The Administrator may be called upon to lift equipment or supplies weighing up to 30 lbs.

Carrying Requirements. Will occasionally be required to carry objects including charts and equipment up to 30 lbs.